Luxury Travel Planning Services
Designing A Romantic Vacation that is uniquely you
Imagine how it would feel to…
Explore a new and exciting destination with the love of your life, taking it in with all your senses and having it become a part of you
Escaping the hustle and bustle of reality for a little while with the one that you love most
Meeting new incredible people, learning a new culture, and finding peace and joy in the exploration
… in what ways would that completely change your life right now?
We know firsthand that experiencing these things changes people from the inside out, and that’s what we help our clients to achieve!
We know that travel, to you, is not just about a destination. It’s a platform to discover more about yourself and the world around you. It’s a way to help you achieve your goals and explore your passions.
But we know it’s not an easy feat trying to put it all together into a masterpiece!
Since 2018, we’ve been working with couples acting as travel matchmakers – connecting you, your significant other and all your passions with the right destinations, exciting experiences, and everything in between by creating an extraordinary itinerary made just for you.
As proud affiliates of Embark Beyond, a Virtuoso agency who is endorsed by Forbes Travel Guide, we have connections with the best of the best in the travel industry to ensure you have an extraordinary experience like no other.
OUR SPECIALTIES
Honeymoons and Anniversaries
Destination Bachelorette/Bachelor Trips
Couples Travel
Our Proven 5-Step Process
Get in Touch
Once you’ve filled out our application form and we have a general overview of the kind of vacation you’re hoping to plan, we’ll set up a quick complimentary video call to get to know each other more and ensure we’re a good fit to work together. We’ll be happy to answer any questions you have, too!
Explore
Next, we’ll meet again via video call and you’ll share your vision for your vacation with me. We’ll go over every detail, big or small, so that I can create a custom itinerary for you with the best destination, excursions, and dining experiences to make your dream a reality!
Create
Then, I’ll begin my research with my incredible travel partners to create a tailor-made vacation experience for you. I’ll present you with a few options that I think you’ll love, in an organized online format that will put each package in one location so you can compare room descriptions, pricing, and photos all in one place! But don’t worry – we’ll change and tweak as needed until we find what’s perfect for you! You’ll finally feel prepared, confident and excited about your trip (no excessive googling necessary!). I also partner with incredible vendors who love to offer exclusive perks to my clients like room upgrades, dining and resort credits, and many other special offers when available and applicable.
Finalize
After you approve one of the packages I created just for you, I’ll book and reserve all of your trip components for you so you don’t have to lift a finger. We’ll also discuss and decide on add-ons and special services that will make your vacation experience even more memorable.
Enjoy
Finally, you’ll pack your bags (thrilled to know that it’s just about the only thing we CAN’T help you with) and head out on your trip, knowing that you have direct access to our team throughout it all. We’ll be there to answer any questions or troubleshoot any unforeseen issues, leaving you to fully enjoy your dream vacation without all of the stress!
Trip planning Services
What you’ll get…
– An in depth planning session where we’ll discuss your dreams and vision for your vacation, as well as all the important details we don’t want to miss
– Personalized research, recommendations, and trip/destination proposals (quotes) to help you choose the perfect, made to measure vacation for you
– Booking services for all trip components (flight, resort, airport transfers, travel insurance, activities, dining, etc).
– Full day-by-day personalized digital itinerary with an in depth guide on your chosen destination
– Direct communication access to our team before and during your vacation
…and much more!
Service pricing starting at $360
Contact us for individualized pricing for your trip
Ready to start dreaming and planning?
Happy Clients
“Madison and Steven have made planning my honeymoon an absolute breeze. We started off not knowing where to plan or how to even go about planning and Madison came to our rescue. She made it her priority to listen to our wants and gave the best details and advice. She also told us about all the adventures we can add to our getaway and booked them so we wouldn’t have any hassles later. I highly recommend Madison and Steven if you want the comfort of knowing you’re truly being cared for and you’re wants/needs are met.”
– Tanaya B.
“Madison was nothing short of amazing! She created the most perfect honeymoon for me and my husband! She literally planned the honeymoon of our dreams! She was very helpful in many many ways. She helped us while we were on our honeymoon and even after the honeymoon was over. She answered quickly and is just an overall great person!
I strongly recommend her! Thank you so much for every thing and we will be planning every vacation through you!”
– Vanessa T.
“I just had to tell you that after looking over your website and everything, I am beyond happy to have found you! We are really looking forward to working with you to plan our dream honeymoon. It’s got me more excited and less stressed already! We are thrilled to have found somebody who is actually go to plan our trip and not just book the hotel! It’s exactly what we were looking for.”
– Emily G.
“I would book with this amazing company again and again and again! We had an amazing worry free vacation and the memories we made we will cherish for always.
Madison, I can’t even explain how grateful I am for all you’ve done to make this happen. Thank you so much for all you’ve done to make this dream come true for us – this has been such an easy and awesome experience and we couldn’t have done it without you!”
– Jessica M.
“We went on a 7 day Disney Vacation as a family of 5 thanks to Travel by the Weavers! I would have never been able to give us the experience we got with using their expertise! All the tips and tricks that were given to us were a lifesaver! Madison helped us plan for almost an entire year! Every step of the away she answered my hundreds of questions and was so easy to communicate with. We will definitely use them for future vacations! In our 10 years as a family this was by far the best vacation we’ve been on I can’t recommend them enough! If you are thinking of using their service you definitely won’t have any regrets!
– Chasity R.
“We did want to thank you, we had an incredible trip. It was the perfect mix of relaxing and busy. The hotels we stayed at could not have been better, we loved them all but were incredibly impressed by hotel Santa Catarina. Also the Chianti wine tour was fantastic, we loved it and it was definitely one of the highlights of the trip!
– Jenna A.
“Madison planned the most AMAZING honeymoon for me and my husband and Greece. She listened carefully to all of our preferences and came up with the most perfect itinerary (balancing our goals of adventure and relaxation), along with beautiful hotels, and very straight forward travel plans. We could not have created a more incredible experience if we tried. Everything about the process was low stress and very well thought out. She even took the time to reach out to us while we were away to make sure everything was going to plan. I highly, highly, highly recommend Travel by the Weavers, and can’t imagine taking another trip without them!”
– Madyson A.
“Madison planned our whole honeymoon for us and did an amazing job. Our honeymoon was a dream. We could have never done it without her!”
– Kayla H.
“I just got back from my honeymoon in Jamaica, and just wanted to put this out there for anyone who might be struggling to figure out the next steps in their planning process…. Find a planner! I just so happen to know one who is the absolute BEST, Madison Weaver! She made this process go so smoothly and I cannot recommend her enough. So so worth it!”
– Kylie M.
Frequently Asked QUESTIONS
What kind of trips do you specialize in?
Bucket list honeymoons are our jam. We love working with couples who want to splurge on once in a lifetime, luxurious, and unique experiences. While I have spectacular connections just about everywhere around the world, there are a few types of trips and specific destinations I consider myself more of an expert in.
Types of trips I specialize in: Bucket list Honeymoons, Anniversaries, Family Vacations, and Small Group Bachelor or Bachelorette vacations.
Destinations I specialize in: Caribbean islands, Hawaii, Greece, Italy, Thailand, Maldives, and France. These are destinations in which I have recently planned trips for my clients.
Disclaimer: Even if I do not technically specialize in the destination you are looking to visit, please reach out and we can discuss your specific needs to see if we are a good fit! I am constantly learning about new destinations, and your desired destination could just be the one I’m currently becoming an expert in!
What type of client do you work best with?
We are very selective about who we work with. Not everyone is a good fit for our services and the suppliers that we partner with. In order to provide our clients with the best experience possible, our values and mindset need to be similar.
Here are a few characteristics that most of my clients have in common:
- They are unsure of where they want to go on their trip. They may have some ideas in their head about what their dream experience could look like, but they just can’t seem to settle on a specific destination. They need help narrowing down the options as much as possible. If they do know where they want to go, they don’t have the time or the know-how to create an itinerary that works for them.
- They are prepared to invest financially in their trip (and in my expert services) to make it truly memorable.
- They want 5 star luxury accommodations with one of a kind service and exclusive experiences
- They’re looking for unique, exciting tours and activities that they wont be able to find anywhere else
- They know they don’t have the time it takes to plan something super special, and they value the time and expertise of their travel advisor to create a once in a lifetime experience for them
Is there a minimum trip budget that you require in order to work with you?
While I do not have a general minimum trip budget that I require my clients to have, there are certain budgets that I work best with.
The minimum budget you will need will depend on many factors – the destination, the time of year, the length of the trip, what you plan to do while there, and what level of service you require.
I specialize in luxury, high end travel. This means that I exclusively book 4 and 5 star resorts to ensure top notch quality for my clients.
Generally speaking, I work best with clients whose budget is at least $10k and up. However, it varies greatly by destination.
For example, for a week in the Caribbean at an all-inclusive resort for two adults, $5-6k would be a good starting point. For European destinations however, you would need at least $10k.
If you are unsure whether or not we can work with your budget, please reach out to us! We are happy to provide some insight.
Why should I pay a fee to book through you instead of booking it myself on Expedia or through Costco?
Great question! There are many benefits to paying a travel professional to help you plan your trip.
Discount sites like Expedia and Costco just can’t compare to a human whose main goal is to get to know you, your desires, and your needs for this trip and match up the perfect accommodations and activities just for you. They can’t give you personalized itinerary options or be your personal concierge who is dedicated to answering all your questions.
A discount site’s main goal is to get you a rock bottom price, which often leads to a not-so-great experience. When all you focus on is getting a low price, you sacrifice part of an incredible experience and open up space for potential problems to arise on your trip.
There are also many things you have to be aware of when booking through discount sites such as the enforcement of strict cancellation policies, little to no support while you’re in your destination, and paying attention to what hotel room or airplane seat you have (they’ve been known to give the least desirable options!).
Do you help with vacation extras such as excursions, car rentals, special occasions, private jets, surprises?
Yes! I can take care of just about any detail pertaining to your trip. We partner with all kinds of travel vendors and suppliers across the world, so if there’s anything you need – I do my very best to make it happen!
What important information should I think through before contacting you to plan a trip?
Here are a few important things to think about beforehand and agree on with your entire party before we begin working together so that our time together goes smoothly:
- What is the goal of this trip?
- When do you want to start planning? Are you able to book your trip at this moment, or are you just trying to see what it will cost?
- What is the 1 important “must have” that you need your vacation package to include?
- What kind of experience are you hoping for? When you look back on this vacation years from now, what is it that you want to remember most?
- Budget – what is the maximum amount you are willing to spend and what are you hopeful that budget will include? (Think about airfare, hotel, dining and excursions, transportation, and travel insurance)
- How much time are you able to take off for this vacation?
How far in advance should we start planning our trip?
Typically, I recommend at least 1 year in advance, as I can look at pricing and availability for hotels starting at about 11-12 months prior to your desired departure date. Some flight schedules may not be out this early.
Starting the planning process as soon as possible gives you the best chance of getting the best available rates and hotel/flight availability.
Do you charge planning fees?
Yes, we do charge non-refundable planning fees. This is to ensure we are able to give our clients the attention and expertise needed to plan an incredible experience for them.
Our initial video call is meant to get to know you, ask some questions about what kind of trip you’re looking to plan, and figure out if we are a good fit to work together. It is complimentary.
Our planning fees are based on the destination you choose to visit and how complex your itinerary is.
If you are planning to book only hotels through Travel by the Weavers to receive the benefits we offer through our partnership with Embark Beyond and Virtuoso (such a breakfast credits, room upgrades, special rates, and more), no consultation/research fee or any other fee will apply IF no consulting and research is needed to determine what you would like to book. Hotel only bookings do not come with any “during-trip” support or assistance with dining or experience/tour reservations. You can add this on for an additional fee.
If you would like us to book flights and take advantage of concierge trip planning services, we have a non-refundable consultation/research fee of $360 (due prior to the consultation appointment after signing our client agreement). This fee includes a meeting to discuss your dream and vision for your trip to help you narrow down your options and create the best itinerary for you. It also includes my time spent researching, creating a proposal, and presenting/discussing all the options with you.
Under this consultation/research fee, you can expect to receive UP TO 3 quotes (can be for 3 different destinations/regions, or 3 different itinerary options within in the same destination/region – your choice!). This also includes up to 2 slight revisions total (date change, hotel change, departure airport change, etc). These revisions are not per quote.
Once you have chosen the destination you’d like, additional fees will apply to cover booking and managing the trip components (these fees include booking services for dining and excursion/tour reservations), as well as full support and direct contact with us before and during your trip. The fee will be due prior to booking any vacation components and is non-refundable.
Here are the additional fees based on the destination you choose, beginning at:
Caribbean/Mexico – $310
Hawaii – $410
Europe – $610
Asia – $660
Africa/Indian Ocean $660
South America – $660
Tahiti/South Pacific – $660
Ski – $160
This includes up to 2 stops within your destination and 1-4 persons in your travel party (per paying party). If there are 3 or more stops within your destination or more than 4 people in your party, there will be additional fees.
Additional fees apply for mileage ticket redemption, air ticketing, and last minute vacations.
I thought travel agents were free to use - why do you charge a fee?
Each travel agency runs their business in their own way. Traditionally, travel agents received commission from the travel supplier (airline, hotel, etc) as their sole method of payment. Due to the effects of cancellations from COVID-19, this is changing rapidly in our industry.
Commission is paid by the supplier to us about 2 months after you travel. Should you have to cancel your trip for any reason (even if it’s because of a situation beyond your control), that commission payment gets cancelled along with the booking. Therefore, we do not get paid for the work we have done. This has proven to not be a sustainable business model for our company.
To combat this, we charge a non-refundable research/consultation fee upon starting the process of working together. We then charge a separate fee upon booking your trip components to cover additional services. You can view more about these fees and services in the “Do you charge planning fees?” FAQ box above.
Can you get us discounts we can’t find anywhere else?
It depends on the destination, dates, and hotel you are looking at. Generally, I get the same price you see on the hotel or airline’s direct website.
However, because of my affiliation with Virtuoso and Embark Beyond, I can often offer my clients exclusive amenities and promotions when they are applicable and available, such as:
- Daily breakfast
- Discounted rates on hotel rooms
- $100 resort credit
- Upgrade upon arrival, subject to availability
- Early check-in / late check-out, subject to availability
Can we still work with you if we have airline miles or hotel points?
At this time, I do not book airfare with airline miles or hotels with points. However, if you would still like my help with planning, please contact me so we can chat about your individual needs and see if we’d be a good fit to work together!
Do we pay more for our trip when we book through you?
Absolutely not! While I do not claim to specialize in finding you rock bottom deals at the expense of quality, I do make every effort to ensure my clients are paying the best available rate for the trip components that I recommend to them.
The suppliers I partner with will usually work with me to price match trip components if we find them online at a better rate. It is never guaranteed, but I do advocate for my clients in those situations.
Do you book Airbnbs or VRBO rentals?
At this time, I do not currently partner with Airbnb or VRBO due to the fact that I cannot verify and ensure the quality of the specific rentals advertised.
However, if you are looking to stay in a luxury villa, rental home, or condo property, I do have certain suppliers I can book through that are vetted by those suppliers for quality and safety.